Transcription Legal Secretary
OPENING DATE: 09/16/21
CLOSING DATE: 09/27/21 11:59 PM Central Time
JOB TYPE: Limited Duration: Regular Sched (FT with benefits)
LOCATION: Downtown Minneapolis, Minnesota
DEPARTMENT: County Attorney's Office
THE POSITION
The Hennepin County Attorney's Office is seeking a Legal Secretary with excellent transcription, organizational, typing, and communication skills to join its Transcription Unit. The Transcription Unit plays a vital role by efficiently transcribing statements, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media. If you have experience as a Legal Secretary and want to expand your knowledge with an industry leader, this role is for you.
Location and hours:
Currently, this position is remote due to COVID-19. Once the COVID-19 emergency declaration is lifted, this position will be located on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487. Work hours will be Monday through Friday 8 a.m. to 4:30 p.m. While temporarily designated as remote, workers may be required to come on-site an average of 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable.
About the position type:
This is a limited duration (temporary) regular schedule, benefit earning position that may last up to two years, with possibility of extension.
Starting September 1, 2021, all new job offers are conditional based on the candidate being fully vaccinated for COVID-19. “Fully vaccinated” means 14 days after receiving the second dose in a two-dose vaccination series approved by the U.S. Food and Drug Administration (FDA) on a full or emergency-use basis, or 14 days after receiving a single-dose vaccine approved by the FDA on a full or emergency-use basis. After a conditional job offer is made, the candidate must show proof of full vaccination prior to their start date. A COVID-19 vaccination card from the Center for Disease Control and Prevention (CDC), a vaccination record from your doctor’s office or a personal digital vaccination record constitutes sufficient “proof.” The candidate must also attest they are vaccinated by completing a form on the first day of employment. Reasonable accommodations to this vaccination requirement will be considered upon request by a candidate for medical or religious reasons as required by applicable law.
In this position, you will:
- Transcribe and proofread with speed and accuracy question/answer statements made by defendants, victims and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
- Follow office and court rules and procedures.
- Input, retrieve, modify, and/or delete stored information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents.
- Operate and maintain PC, software, internal databases, printers, fax, and copy machines.
- Communicate in person, by phone, and via email/instant message with office staff clearly and professionally.
Need to have:
One of the following:
- Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
- Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.
Nice to have:
- Experience:
- Transcribing question/answer statements made by defendants, victims, and/or witnesses 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
- Working with Microsoft Suite including Outlook and/or a similar email/calendar program.
- Using, looking up, and maintaining information in electronic databases.
- In a public law office or court setting.
- Working with client records that contain highly confidential information that have to be handled and stored according to specified security procedures.
- Strong organizational and time management skills.
- Ability to:
- Type 75 or more words per minute.
- Quickly learn complex information/concepts and apply them effectively when dealing with ambiguous assignments.
- Interact with the general public and staff members with tact and discretion.
- Identify problems and make decisions based on confidential issues.
- Meet deadlines and produce accurate work results in a fast-paced office environment.
About the department:
The mission of the County Attorney's Office is to serve justice and public safety through our commitment to ethical prosecution, crime prevention, and through innovative and reasoned client representation.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at www.hennepin.us/employees.
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
This position is internally classified as a Legal Secretary.
Click here to view the job classification specification.
Invitations to interview will be based upon an assessment of education and experience.
Final candidates may be required to complete a drug test and/or background check.