Recruiting Assistant

About Chamberlin Care

At Chamberlin Care, we are committed to providing compassionate, high-quality care to our clients while fostering a supportive and empowering environment for our caregivers. Our team members embody our mission, vision, and values by delivering exceptional care and building strong community relationships.

Description

The Recruiting Assistant will support the Talent Lead in all aspects of the caregiver recruitment and onboarding process. This role is responsible for assisting with sourcing, interviewing, onboarding, orientation, compliance, and caregiver engagement. The Recruiting Assistant will play a key role in ensuring that credentialing and employment documents (I-9, W-4, certifications, background checks, etc.) are collected and completed accurately in collaboration with HR.

Key Responsibilities

• Assist with sourcing candidates through online platforms, referrals, and recruiting events
• Screen applicants and schedule interviews for the Talent Lead
• Conduct initial phone screens as needed and support in-person interviews
• Prepare and distribute onboarding and orientation materials for new hires
• Collect, review, and verify employment and compliance documents (I-9, W-4, certifications, background checks)
• Maintain accurate and confidential employee files in compliance with company policies and state/federal regulations
• Support caregiver orientation and training, ensuring a smooth transition into the agency
• Communicate with candidates to clarify documentation requirements and timelines
• Partner with HR to ensure compliance with credentialing and onboarding requirements
• Help coordinate and participate in recruiting and caregiver recruiting, learning and development, and appreciation events
• Maintain strong, positive relationships with caregivers to support retention
• Provide administrative support to the Talent and HR teams as needed

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in Business, Human Resources, or related field preferred
• At least 1–2 years of experience in recruiting, HR, or office administration (healthcare experience preferred)
• Strong computer skills with business applications (Google Workspace, DocuSign, WellSky, and Guardian.)
• Knowledge of employment compliance practices, including I-9, W-4, and credentialing requirements
• Excellent communication skills (verbal, written, and interpersonal) with diverse populations
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills with the ability to multitask and meet deadlines
• Must possess a valid driver’s license, reliable transportation, and insurance
• Professional appearance and ability to promote a positive work environment

What We Offer

• Opportunity to grow within a mission-driven, people-centered organization
• Hands-on experience in recruiting, HR compliance, and caregiver engagement
• A collaborative and supportive team environment

Benefits:

• Opportunities for advancement
• Paid sick time
• Paid time off
• Health Benefits

Equal Employment Opportunity Chamberlin Care is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected under applicable federal, state, or local laws.

Reasonable Accommodation If you require reasonable accommodation in the application or hiring process due to a disability, please contact us at info@chamberlincare.com. We will review requests in accordance with applicable law.

At-Will EmploymentEmployment with Chamberlin Care is at-will. This means that either you or Chamberlin Care may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.