Secretary- Provisional (Academic Advising)

SUNY Broome Community College is seeking qualified candidates for a full-time Secretary in the Academic Advising Department. This position has a Monday through Friday, 8:00am to 4:30pm work schedule.

This appointment is provisional pending the satisfactory completion of the Civil Service testing requirement.  

Responsibilities include but are not limited to:

• Serve as the primary point of contact for students, visitors, faculty, staff, and external stakeholders, providing professional and responsive customer service.
• Manage departmental communications, including answering and routing telephone calls, responding to inquiries, and ensuring timely follow-up as appropriate.
• Coordinate appointment scheduling for Academic Advisors and New Student Group advising sessions.
• Facilitate the flow of information within the department and serve as a liaison among students, faculty, staff, administrators, and external constituents.
• Support departmental operations through the procurement of office supplies, equipment, and other resources in accordance with institutional purchasing procedures.
• Provide administrative support for departmental budget management, including tracking expenditures and assisting with purchasing and financial documentation.
• Process and maintain records related to professional memberships, conference registrations, travel requests, reimbursements, and other departmental business activities.
• Attend departmental meetings, prepare and distribute agendas and meeting materials as needed, and record, transcribe, and disseminate meeting minutes.
• Support the implementation and coordination of departmental initiatives, projects, and special events.
• Maintain departmental records, files, and documentation in accordance with institutional policies and procedures.
• Collaborate with the Associate Vice President and Dean of Learning and Student Success and Chair of Academic Advising to support departmental goals and ensure efficient office operations.
• Perform other duties and responsibilities as assigned by the Associate Vice President and Dean of Learning and Student Success and Chair of Academic Advising.

Requirements:

A)  Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in office technologies, office administration or administrative assistant or closely related field and two (2) years of typing and clerical experience in an office setting which included the use of computer applications to maintain records and produce correspondence; OR

B)  Four (4) years of typing and clerical experience in an office setting which included the use of computer applications to maintain records and produce correspondence; OR

C)  An equivalent combination of training and experience as defined by the limits of A) and B) above.

Visa sponsorship is not available for this position. Applicants must be authorized to work in the United States without current or future sponsorship from the employer.

Additional Information:

Appointment will be provisional pending satisfactory completion of the competitive Civil Service testing requirement.  

The hourly rate for this position is $22.44.

Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check.

Affirmative Action/Equal Opportunity Employer.  

To learn more about SUNY Broome's employee benefits please click here.  

Application Instructions:

For full consideration, application materials must be received no later than Friday, July 24, 2026.

SUNY Broome will continue to accept applications until the position is filled.

Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to:

http://sunybroome.interviewexchange.com/candapply.jsp?JOBID=201941