Senior Administrative Assistant

The primary responsibility of the Senior Administrative Assistant is to assist the Executive Director and other members of the leadership team in matters of communication, organization, and any other region-specific special projects as needed. 

This position will support Seneca's programs in the following counties: Sonoma, Marin, San Francisco, and Alameda.

About Seneca

Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Responsibilities

• Maintain the schedules of the Executive Directors and other leadership team members, as assigned.
• Maintain all aspects of departmental and interagency meetings as requested (minutes, agenda, follow-up, etc.).
• Make necessary arrangements for meetings and events, including:
  • Purchasing and providing food and refreshments
  • Scheduling rooms
  • Sending notices
  • Contacting attendees
• Prepare correspondence and special project documents (letters, memos, protocols, conferences, etc.). 
• Maintain all of the Executive Director’s files, including management of agency funds as needed.
• Coordinate projects as directed by the Executive Director.
• Serve as liaison for staff communication with the Executive Director and other leadership team members.
• Distribute assignments to designated team members, as directed by supervisor.
• Develop and track reports as directed.
• Contribute to region or program specific continuous quality improvement processes by gathering and evaluating program data outcomes and preparing corresponding documents for Directors.

Qualifications

Required:

• Education/experience requirements:
  • Bachelor's degree + 1 year of applicable work experience OR
  • Associate degree or equivalent + 2 year of applicable work experience OR
  • High school diploma/GED + 3 years of applicable work experience.
  • Applicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments.
• At least 21 years of age.
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.
• Valid driver's license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policy.

Preferred:

• Previous experience in a comparable position.

Skills of an Ideal Candidate:

• Excellent organizational, analytical, writing, typing, editing and formatting skills.
• Strong communication skills.
• Proficiency with the Microsoft Office suite, Adobe suite, and electronic databases.
• Ability to prioritize projects.
• Ability to work as a team member and commitment to intentional teamwork.

Schedule

• Monday - Friday, 9:00 AM - 5:30 PM 
• Hybrid position - combination of remote and in-person work

Benefits

• Starting at $29.50 - $32.00 per year
  • Actual salary is dependent on creditable experience above the minimum qualifications for the role
  • Salary increases each year
• 5 weeks of Paid Time off and 11 Paid Holidays
• Comprehensive benefits package:
  • Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
  • 50% paid premiums for dependents
  • Long-term disability, family leave, and life insurance
  • 403b Retirement Plan
  • Employer-paid Employee Assistance Plan
• Seneca is a Public Service Loan Forgiveness certified employer
• Scholarship opportunities, ongoing training, and professional development opportunities
• Promotional opportunities across the agency in California and Washington

***Please apply directly through our website by clicking here!***