Creative and Community Manager

Weekly Tasks

• Check Airtable, Website, and Showclix listings of shows one month out for match, correction of any discrepancies
• Enters new Airtable and Showclix listings for Select Shows and Spot Shows as they are booked and finalized (aiming for 5 months lead) and ensures repeat listings are functioning
• Nudge producers getting close to marketing deadline for unsubmitted materials (2 months lead)
• Respond within 48 hours to new House Show and Limited Run Show proposals, confirming receipt and when they’ll be on a committee docket. Respond in similar time frame to new Team inquires and House team audition inquiries with time frame for next onboarding/audition cycle
• Chairs the Creative committee meeting if occurring (see monthly below, expectation is one or fewer per week)
• Attend weekly staff meetings as called

Monthly Tasks

• Scheduling Team Rotation Shows 5 months out by updating master spreadsheet and contacting teams to confirm slot timings
• Maintaining public-visible show and team data for Team Rotation shows
• Maintaining master team and producer database, including notes of marketing wins and production shortfalls
• Coordinate one (or two as-needed) meetings of the Improv Creative Committee each month
• Coordinate one meeting of the Sketch Committee each month
• Coordinate one meeting of the Standup Creative Committee each month
• Connect with producers to book shows successfully juried by the Creative Committees, ensuring they submit materials in timely fashion to Airtable as needed
• Booking Spot Shows to cover changes, gaps, or targets of opportunity
• Coordinate House Show and Student Team processes, onboarding new producers/directors/coaches, and working with Site and Operations Manager for rehearsal space priority, and assisting producers in outreach to partners or mentors

Triannual Tasks

• Publicize and host producer brownbag sessions and marketing strategy meetups
   

Ongoing Charges and Dedicated Volunteer Oversight

• Maintaining 5 month lead of theater show schedule 
• Artistic vision lead. Documents Arcade’s artistic vision (with input from Executive Director and the Arcade community), and aims Arcade’s programming toward realizing that vision
• Airtable lead. Final responsibility for running and function of events side of Airtable
• Develop connections to community members in all areas to grow knowledge repository of greater Western PA improv scene
• Identify target of opportunity show ideas and communicate them to producers network and the community
• Creative Committees oversight. Chair of the Improv, Standup, and Sketch Creative Committees. Generates the docket of materials to review for each meeting, coordinate the timings, and receives/distributes notes from the Committee scribe. Assists Executive Director with selection of and rotation of volunteers for the three Creative Committees. Keeps the committee focused on the artistic vision of the theater during meetings, and onboards new committee members with that vision. Maintains quality control and provides the committee with internal information when needed (e.g. persona non grata lists or prior producer complications). 
• House Show Program. Maintains data on the house show program and student house team participants, generates slides and web content for each house show run, grows House Performers web material. Helps producer/director/coach for each house show and student team staff their audition process. Collects feedback forms and distributes back to auditioners. 
• Producer Handbook oversight. Revise to match new processes and keep current
• Documenting emergent tasks directed at your role to the Executive Director

Successful applicants must have:

• Artistic vision and passion for elevating the art of comedy in its variety of forms (improv, standup, and sketch)
• Organizational excellence
• Timely responsiveness
• Effective communication skills, including ability to run meetings effectively
• Ability to give constructive feedback on creative endeavors and guide hard decisions about programming
• Comfort with and/or willingness to learn data gathering and spreadsheet management systems to assist with show planning and artistic submissions
• A willingness to commit to the Arcade Comedy Theater mission and values of accessibility, belonging, diversity, and equity
• A dedication to positively representing Arcade Comedy Theater within the greater comedy community

The following credentials are beneficial:

• Comedy training, via the Arcade Academy or another comedy institution
• Theatrical training, via a degree or certificate program, or practical training through workshops and professional development courses
• Leadership, management, and/or communications training, via degree or certificate program, or practical training through workshops and professional development courses
• Comedy performance experience, ideally multiple years