Scheduler

The Department of Health Services (DHS), Winnebago Mental Health Institute (WMHI), located near Oshkosh WI, is hiring a Scheduler. This position will work a scheduled rotation from 4:30am to 3:00pm, including every 3rd weekend.

A $3,000 sign-on bonus applies to those with no prior state service in the last five years; who stay with WMHI in the position until completing probation. Bonus will be split, $1,500 upon hire and $1,500 after completing probation.

WMHI is a part of the Department of Health Services (DHS), Division of Care and Treatment Services (DCTS) and is a psychiatric hospital providing quality mental health services to children, adolescents, and adults.  

As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
• Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!  
• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
• Well Wisconsin Wellness Program.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position Summary

As the Scheduler, you will be responsible for: 

• Performing varied and complex administrative and support tasks critical to the operation of the Nursing Department including Nursing Service scheduling.
• Completing all Nursing Service procedures related to scheduling daily, monthly, and annual work/leave time for nursing staff in compliance with DHS and Fair Labor Standards Act (FLSA) standards. 
• Acting as timekeeping liaison for the nursing department with the payroll and personnel offices. 
• Preparing reports and completing special projects for the administration as assigned. 
• Assisting in coordinating all programs related to use of sick leave for the nursing department. 

Salary Information

The starting pay is $20.63 per hour, plus excellent benefits. A 12-month probation period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Office Operations Associate and is in pay schedule and range 02/10. 

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by the facility or medical personnel directed by the facility prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have both of the following:

• Experience entering information into a database or spreadsheet or verifying data in a computer program.
• Experience providing customer service (e.g., providing instructions, answering questions, resolving customer complaints/conflicts, etc.) in a professional or business setting.

Well-qualified applicants will also have one or more of the following:

• Experience scheduling staff for work (e.g., preparing master schedule, posting staff schedules, maintaining vacation/holiday schedules, reviewing staff schedule changes, coordinating replacement staff for absences, etc.).
• Experience working with a scheduling database.
• Experience working with confidential or sensitive information such as personal identifiable information (PII) or medical/health records.
• Experience performing timekeeping functions for an employer (e.g., auditing, compiling data, verifying information, etc.).

Your letter of qualifications is limited to one (1) page and resume is limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process.  Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application. 

Helpful Information: 

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline. 
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above. 
• Please monitor your email for communications related to this position. 
• Current or former permanent, classified, state employees must complete the online application process to be considered. 
• If viewing through an external site, please apply directly at Wisc.Jobs. 
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries please contact Allyvia Vang at allyviam.vang@dhs.wisconsin.gov.

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is 04/27/26 at 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm.  Late or incomplete applications will not be accepted.