HDAE Learning and Development Program Assistant

JOB DESCRIPTION – PROGRAM ASSISTANT

A position within Housing, Dining & Auxiliary Enterprises

Job Title: Learning and Development Program Assistant

Compensation: $16.75/hour 

Average hours/week: 10 hours per week are expected 

Supervisor:                               Gracie Huerta (ghuerta@ucsb.edu)

General overview of Learning and Development: 

Housing, Dining & Auxiliary Enterprises houses more than 10,000 students, faculty and family residents. 650 staff members help feed, house, keep safe, and overall work to help students succeed during their time at UCSB. We also manage multiple businesses with a combined overall square footage of 3.1 million and a net value of $1 billion, and yet our division’s most valuable asset is our staff. Our program offerings are an intentional investment for our employees to continue to grow and thrive at this world-class educational institution. We have a variety of programs that cover communication skills, supervisory skills, goal-setting classes, leadership development, team development, personal reflection, innovation, and productivity. These workshops are also designed to maximize connections with colleagues across all units. 

About the Role:

We are seeking a highly motivated and adaptable Student Worker who thrives in a fast-paced, collaborative environment. The ideal candidate will be consistent, dependable, and flexible, capable of managing multiple priorities while maintaining exceptional attention to detail. This position is perfect for someone who is bilingual (English/Spanish), creative, and interested in gaining valuable professional experience—especially if you aspire to become a teacher or educator in the future. This role offers a dynamic work environment where you’ll gain valuable administrative and communication experience, develop bilingual translation skills, and have opportunities to grow professionally—especially if you’re passionate about education and teaching. 
 

Requirements:

• Must be enrolled as an undergraduate student at UCSB and be in good academic standing
• Must have strong academic performance; a better than average GPA is preferred and a minimum cumulative GPA of 2.8 is required.

Key Responsibilities:

Provide comprehensive administrative support to ensure smooth office operations.

 

• Translate documents accurately between English and Spanish.
  
   
• Create professional PowerPoint presentations and other visual materials.
  
   
• Assist with scheduling, correspondence, and document management.
  
   
• Collaborate with team members on ongoing projects and initiatives.
  
   
• Jump efficiently from one task to another as priorities shift.
  
   
• Take initiative to complete tasks without needing constant supervision.
  
   
• Contribute creative ideas for improving workflows and communication.
  
   
• Maintain confidentiality and demonstrate professionalism at all times.
   

Qualifications:

• Bilingual proficiency in English and Spanish (reading, writing, and speaking).
• Proficient in Data Entry 
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proven ability to work independently and proactively.
• Excellent communication and collaboration skills.
• Flexible and adaptable to changing priorities.
• Reliable, consistent, and driven by a desire to learn and grow.
• Interest in education or teaching is a plus.

Ideal Candidate Traits:

• Consistent & dependable – follows through and delivers quality work.

• Fast & smart – works efficiently and thinks critically.

• Collaborative – enjoys working with others to reach shared goals.

• Creative & curious – brings fresh ideas and loves learning new things.

• Self-driven – takes ownership and acts without needing to be told.