Program Coordinator

Position Purpose:

The Program Coordinator is responsible for developing, coordinating, and overseeing youth and adult programs, special events, and facility rentals to promote health, wellness, and community engagement. This role provides leadership to part-time staff, ensures safe and high-quality programming, and assists in the management of facility operations. The Program Coordinator fosters strong relationships with members, staff, and community partners while ensuring efficient use of resources and alignment with organizational goals.

Essential Job Duties & Responsibilities

Program Development & Supervision

· In cooperation with the Director of Youth and Adult Programs, create, implement, and evaluate new programming, youth and adult activities, classes, special events and camps while maintaining a high standard of safety.

· Provide direct leadership and supervision of youth/adult programs, including part-time staff, referees, and court/wellness activities.

· Monitor classes, programs, and staff performance; provide coaching and assist Director of Youth and Adult Programs with part-time staff evaluations and performance reviews.

· Manage and reserve facility rentals.

· With the assistance of the Director of Youth and Adult Programs, develop, monitor, and manage program budgets, schedules, fees, and reports to ensure quality and sustainability.

· Work with staff to ensure certifications and training requirements are up to date.

· Help Culinary Education Coordinator with Healthy Cooking in the Classroom and summer childcare cooking classes duties such as prepping, instructing classes and other duties as needed.

Staff Leadership & Development

· Hire, train, supervise, and evaluate seasonal and part-time staff for programs and facility staff.

· Coordinate staff schedules, ensuring appropriate coverage for all programs and facility operations.

· Lead or assist with staff meetings, training, and ongoing staff development.

· Serve as a positive resource for staff, ensuring open and professional communication.

Facility Management & Customer Service

· Oversee facility operations related to facility rentals.

· Ensure facility areas are safe, clean, and prepared for scheduled programs and activities.

· Work collaboratively with maintenance and custodial staff to maintain a high standard of cleanliness and safety.

· Assist with front desk operations, including answering phones and member inquiries, as needed.

· Support facility scheduling and program management through Jonas (facility scheduling software).

Community Engagement & Partnerships

· Maintain visibility with members and participants; respond to questions and provide excellent customer service.

· Build positive relationships with members, families, and community partners to enhance program participation and community impact.

· Build non-profit programming efforts.

· Work hand and hand with Director of Youth and Adult Programs to implement seasonal program guide changes to promote programs and service and work with Marketing with website and social media updates.

Other Responsibilities

· Assist in programs coverage during evenings and weekends as needed.

· Perform other duties as assigned by Director of Youth and Adult Programs.